Make your Quickbooks invoicing HIPAA-Compliant
Add a HIPAA-Compliant form to QuickBooks products and services without switching your accounting system.
Why Isn’t QuickBooks Alone HIPAA-Compliant?
QuickBooks Online does not provide Business Associate Agreements (BAAs) or HIPAA-Compliant hosting. Only certain on-premise (desktop) versions may offer compliance when combined with additional infrastructure and at a higher cost. If your practice needs to collect Protected Health Information (PHI) before generating an invoice, QuickBooks Online alone isn’t enough.
How to use QuickBooks with HIPAAtizer’s HIPAA-Compliant forms?
HIPAAtizer lets you integrate QuickBooks product and service fields into a HIPAA-Compliant online form. This keeps all PHI secure and separate, while still letting you use your existing QuickBooks invoicing.
Whether you’re offering a one-time consultation, recurring healthcare services, or custom products or services, HIPAAtizer supports dynamic pricing, secure PHI collection, and invoicing workflows while maintaining HIPAA-Compliance.
Add QuickBooks Products to HIPAA-Compliant Forms
Use HIPAAtizer’s drag-and-drop builder to embed product selection and pricing into your intake, consent, or service request forms. The data is encrypted and handled according to HIPAA requirements.
Step-by-Step: How It Works with HIPAAtizer
1
Sign Up and create your Developer (or Covered Entity) Account. Developers get free sandbox accounts and Covered Entities start with a 30-day free trial.
2
Use HIPAAtizer’s Integrated Accounts to connect with your QuickBooks account.
3
Add products or services into the form with pre-set or dynamic pricing.
4
Create and Publish your form with the invoice. You can share the form via the link or QR code as well as add it to your website.
5
The invoice will be pulled to Quickbooks automatically. You can review invoice statuses from your QuickBooks dashboard, while all PHI is stored securely and separately on HIPAAtizer hosting.
HIPAA-Compliant Invoicing with
HIPAAtizer + QuickBooks
If your invoice requires PHI (e.g., procedure names, patient diagnosis codes, custom service notes), you can collect that data securely in HIPAAtizer before sending an invoice from QuickBooks. This ensures that PHI never touches the QuickBooks environment, maintaining full compliance.
Key Features for QuickBooks Users
INTERNAL USE-ONLY FIELDS
to insert form fields that are only visible to team members
CONDITIONAL LOGIC
dictates the flow of the form depending on answers selected by the user
PRODUCT-LEVEL PRICING
directly in the form, supporting fixed or calculated totals
CUSTOM BRANDING
and form styling to match your practice look and feel
ENCRYPTED SUBMISSIONS
and HIPAA-Compliant hosting
FAQs About QuickBooks and HIPAA Compliance
QuickBooks Online is not HIPAA-Compliant, as it does not provide Business Associate Agreements (BAAs) or host data in a HIPAA-Compliant environment. However, when used with HIPAAtizer, PHI stays securely stored on HIPAAtizer’s servers, allowing QuickBooks to remain focused only on payment and invoicing.
Get started with HIPAAtizer today
and secure your forms – without switching accounting software.