How to Add a HIPAA-Compliant Form to Any Website with Embed Code

If you’re managing a healthcare website or building one for a client, you’ve likely wondered if there’s a one-size-fits all solution to the problem of “how to add a HIPAA-Compliant online form to any website”.  The good news is: There is! You don’t need to switch platforms or migrate to a special “HIPAA-Compliant website builder” to embed a HIPAA-Compliant online form.

In this article, we’ll explain how to embed HIPAA-Compliant forms using code snippets on any website – WordPress, Wix, Webflow, Squarespace, Duda, and even custom-coded pages.

How Embedded Forms Make HIPAA Compliance Easier

HIPAA Compliance applies to the parts of your site that collect or transmit Protected Health Information (PHI), like intake forms, appointment requests, or insurance data. The rest of your site (like your blogs, about page, gallery, or services) isn’t subject to HIPAA as long as it doesn’t handle PHI.

That’s where embedding code can help. If you use a HIPAA-Compliant form service that allows you to embed code directly in your site, you can collect PHI by embedding your forms directly in your site.  Thereby, maintaining HIPAA Compliance without any changes to your existing site!.

What You Need to Embed a HIPAA-Compliant Form

To embed a secure form, your HIPAA-Compliant Form Service should provide:

•  HIPAA-Compliant Hosting (end-to-end encryption, secure storage)
  
•  Business Associate Agreement (BAA)
  
•  Embed Code (iframe, script, or link)
  
•  Customizable Design (so it matches your site)
  
•  Printable Submissions (many healthcare providers still prefer paper-style submissions for review)

Platforms That Support Embedded Forms

Tools to Create and Embed HIPAA-Compliant Forms

1. HIPAAtizer

A no-code HIPAA-Compliant form service that offers iframe and script embeds for any platform. Includes BAA, secure hosting, e-signature, file upload, workflows, and styling tools.

Developer-friendly

• Free for developers
• HIPAA-Compliant hosting
• Printable submission view
• Add to any website

2. Jotform (HIPAA Plan)

Popular and easy-to-use form builder with a HIPAA-Compliant plan. Embed options are available for most website builder platforms. However, HIPAA features require the higher-tier plan.

• User-friendly form builder
• Integration capabilities
• HIPAA-Compliant hosting with a certain plan

 3. Formstack

Enterprise-level solution with HIPAA Compliance. Offers JavaScript-based embeds and integrations with CRMs. An excellent option for bigger practices or hospitals.

How to Embed a HIPAA-Compliant Form (Step-by-Step)

STEP 1. DEFINE THE PART OF THE WEBSITE THAT NEEDS TO BE HIPAA COMPLIANT

As we mentioned earlier, not all of your website needs to be HIPAA Compliant. Determine which parts are subject to HIPAA regulations, such as intake forms, Contact Us forms, consent agreements, and other areas that may collect PHI.

STEP 2: CHECK THAT YOUR WEBSITE PLATFORM ALLOWS EMBEDDING A CODE

Make sure that your website platform supports embed codes. You can do this by checking the website editor for an ‘Embed Code’ (or similarly named) widget, reading any documentation your website builder may have available, or contacting support for your chosen website building platform.

STEP 3: CREATE A FORM IN A HIPAA-COMPLIANT FORM BUILDER OR CONVERT YOUR EXISTING FORM

Some services, including HIPAAtizer, help to convert your PDF or Word form; the first form is always free. Need help building your HIPAA-Compliant online form? Check out our comprehensive guide.

STEP 4: PASTE IT ON YOUR SITE

Use your platform’s embed widget or HTML editor to paste the code into any page.

STEP 5: TEST FOR BRANDING AND RESPONSIVENESS

Ensure the form looks great and works on mobile and desktop devices.

You don’t need to switch platforms or rebuild your site to become HIPAA-Compliant. Whether you’re using WordPress, Wix, Webflow, Duda, or a custom website, embedding a secure HIPAA-Compliant form is the fastest and most cost-effective solution.

If you’re looking for a flexible, doctor-approved way to do it.

Try HIPAAtizer for Free

Learn more about how to make any website HIPAA-Compliant