FAQ
HIPAA Compliance
What is a Covered Entity?
Covered Entities under HIPAA are all Healthcare providers, health plans, and healthcare clearinghouses.
Healthcare providers include, but are not limited to:
- Clinics
- Doctors
- Psychologists/therapists
- Dentists
- Physical Therapist
- Pharmacies
- Health and Diet coaches
- Chiropractors
- Alternative Medicine Specialists
- Nursing Services and Home Care
What are HIPAA-Compliant online forms?
HIPAA‑Compliant online forms are any online forms that meets the Security and Privacy guidelines of the Health Insurance Portability and Accountability Act (HIPAA). For online forms to be fully HIPAA Compliant, all the PHI data should be encrypted at rest and in transit. For this, HIPAAtizer uses FIPS 140-2 compliant encryption. In addition to data encryption, HIPAA requires that the PHI data be securely backed-up and that all deletions are permanent. Learn more.
What is PHI information?
PHI - Protected Health Information is any information about health status, provision of health care, or the payment for health care that is created, collected, stored, or transmitted by a healthcare provider and can be linked to a specific individual. All PHI collected via HIPAAtizer meets the rigorous HIPAA regulations. Learn More
How HIPAAtizer helps Covered Entities keep sensitive data and PHI protected?
All data that is created within HIPAAtizer is stored on fully HIPAA‑Compliant servers. HIPAAtizer's responsibilities are clearly set-out in our Business Associate Agreement that we sign with all Covered Entities. HIPAAtizer, as a Business Associate, is subject to the same stringent privacy and security regulations as a Covered Entity. In addition, emails, forms and other documents originating in HIPAAtizer use FIPS 140-2 compliant protocols to encrypt messages for full end-to-end encryption, and all communication is secured using SSL (TLS 1.2).
What is HIPAA Compliance?
HIPAA (Health Insurance Portability and Accountability Act) is the law that regulates the creation, access and disclosure of PHI (Protected Health Information) of individuals in the US. HIPAA Compliance requires that Covered Entities must implement the physical, administrative and technical safeguards outlined in HIPAA to protect the integrity of PHI. HIPAAtizer allows healthcare providers (known as covered entities under HIPAA) to safeguard PHI collected on their websites. HPAAtizer is a Business Associate under HIPAA and has the same obligations to be HIPAA Compliant as a healthcare provider.
Installation & Integration
How to install the HIPAAtizer plugin?
Automatic installation
Log in to your WordPress dashboard, navigate to the Plugins menu, and click “Add New”. In the search field type “HIPAAtizer” then click “Search Plugins.” Once you've found it, you can install it by clicking “Install Now,” and WordPress will take it from there.Manual installation
The WordPress codex contains instructions on how to do this.- Upload the 'hipaatizer' folder to the '/wp-content/plugins/' directory
- Activate the wordpress HIPAA plugin through the 'Plugins' menu in WordPress
How to add a HIPAA-Compliant form to my WordPress website?
Download and install the plugin. You will see HIPAAtizer in the WordPress menu on the left. Connect your website to an existing HIPAAtizer account or create a free developer account. You can choose a form template, customize it or create your own. Once you're happy with the form, you can publish it. To fully activate the form, your client, the , should accept the HIPAAtizer Terms of Use, agree to the Business Associate Agreement and pay the subscription fee. Once this is done, the form is now fully HIPAA Compliant and ready for use.
How do I add a HIPAA-Compliant form to my WiX website?
To add a HIPAA-Compliant form to your WiX website, you can use our HIPAAtizer service. We've made the integration process simple and straightforward. You can find all the information you need, including step-by-step instructions, on our HIPAA-Compliant Forms for WiX page. This ensures that your website forms adhere to HIPAA standards, keeping your site compliant and secure.
HIPAA-Compliant Form Builder
What is HIPAAtizer?
HIPAAtizer is a HIPAA-Compliant form builder and document solution. HIPAAtizer allows healthcare providers and other HIPAA covered entities, together with their IT Support professionals, marketing agencies and website developers to quickly and efficiently HIPAAtize their online and digital forms. HIPAAtizer boasts a WordPress plugin and HIPAA‑Compliant online form builder with drag & drop functionalities to allow for maximum customization and flexibility. HIPAAtizer's full service includes a form conversion service that allows a user to keep their existing forms, but in a fully HIPAA-Compliant and online format. In addition, HIPAAtizer provides HIPAA‑Compliant online forms with fully customizable encrypted printable PDF forms.
Can I install the HIPAAtizer plugin?
Generally, your web designer should be able to install the plugin for you. If you don't have a web designer, we can help. Just send us a quick message to support@hipaatizer.com and our developers can help install HIPAAtizer on your site.
What does "Single Location" mean in Simple Compliance Platinum Package?
"Single Location" means one practice, clinic, hospital, or pharmacy.
The typical use case for these entities is that there are multiple assistants assisting a handful of health professionals. The single location typically has one website, where some forms may be embedded and they may use another 5-10 intake, registration, and other forms.
The typical use case for these entities is that there are multiple assistants assisting a handful of health professionals. The single location typically has one website, where some forms may be embedded and they may use another 5-10 intake, registration, and other forms.
How much does HIPAAtizer cost?
The plugin and sandbox are free for developers. Covered Entities accept a Business Associate Agreement and choose an appropriate plan. Plans range from $29 a month to $99 a month with annual billing, depending on the size of the practice or organization. See more information at Pricing page.
Will a user be notified when someone fills out an online form?
Yes, when the Covered Entity sets up its team members in HIPAAtizer, it chooses which of its users receive a notification every time a form is submitted. Only internally approved team members or users will have access to open the form to view personal information. PHI can be included in these notifications as the PDF files containing the PHI are fully encrypted.
How many forms can I add?
For Covered Entities, our Platinum, Group and Network plans allow you to add an unlimited number of HIPAA‑Compliant forms. If you choose the Simple Compliance Gold plan, you can have up to 5 active HIPAA‑Compliant forms at a time. Developers can maintain an unlimited number of custom forms, that are inactivated and not HIPAA Compliant, for free in their developer account.
How to use Accessibility mode?
Accessibility has been enabled by default for all your new HIPAA Compliant forms. While it is not recommended, you can disable Accessibility at My Forms > Settings > Accessibility Mode.
How to use Accessibility mode?
How to use Accessibility mode?
I'm a developer, if I build a form for a client, how do they access the completed forms (submissions)
The completed forms (submissions) can be sent to your clients' email in encrypted and password-protected PDF files, in addition to the back-end dashboard. HIPAAtizer can help you customize the PDF files, if you want to keep their existing formats. Other options include having the data from the completed forms available in CSV format, or integrating the data with 3rd party applications with webhooks and REST API. See the detailed information
What is "Save and Continue Later" and how to enable it?
"Save and Continue Later" is a feature in HIPAAtizer that allows the person filling out a HIPAA-Compliant form, generally a longer, more complex form like a medical intake form with more than 3 pages, to pause their work without losing previously input data.
To enable "Save and Continue Later", follow this link to our Instruction. How to enable "Save and Continue Later".
To use the "Save and Continue Later" feature, at any time in the process, the person filling out the form need only scroll to the bottom of the screen, click on "Save and Continue Later" button and all the data that has been input will be saved. See how it works
To enable "Save and Continue Later", follow this link to our Instruction. How to enable "Save and Continue Later".
To use the "Save and Continue Later" feature, at any time in the process, the person filling out the form need only scroll to the bottom of the screen, click on "Save and Continue Later" button and all the data that has been input will be saved. See how it works
How to add fields that are not visible to external clients to the HIPAA Compliant online form?
"For Internal Use Only" is a feature in HIPAAtizer that allows a user who creates or manages a form to make certain fields in the form visible to internal users only. For example, a patient fills-in a screening form and a nurse verifies and adds information such as blood pressure, heart rate, etc. These fields allow a covered entity to maintain their existing two step workflow (i.e. step 1 is the patient, step 2 is the covered entity's employee), while moving all the steps online in a fully HIPAA-Compliant manner.
To make some fields "For Internal Use Only", follow this link to our Instruction. How to make some fields "For Internal Use Only".
To make some fields "For Internal Use Only", follow this link to our Instruction. How to make some fields "For Internal Use Only".
Linking or Consolidating Multiple Forms into a single HIPAA Compliance form?
"HIPAAtizer Workflows" is a feature that allows you to link two or more separate forms into one single form. Once the forms are combined into a single HIPAAtizer Workflow form, the combined forms can be forwarded to clients in a SINGLE link. Instead of client confusion and your staff managing multiple mis-named PDFs, increase the chances your clients will get the forms filled out properly, before they come to your office! Don't forget to turn on our "Save and Continue Later" feature if the form is five or more pages long.
To enable "HIPAAtizer Workflows", follow this link to our Instruction. How to link multiple forms together?
To enable "HIPAAtizer Workflows", follow this link to our Instruction. How to link multiple forms together?
Conditional Logic or If-Then Questions: How to make specific fields visible on the basis of the answer to a previous question?
To minimize clutter on forms or customize forms for respondents, online responsive forms allow certain questions to be displayed based on the responses to a previous question. For example, "If-Then" questions such as “if yes, please specify…” or specific medical questions that are only relevant for a man or a woman. HIPAAtizer allows you to include this "Conditional Logic" feature in all your forms.
To learn how to set "Conditional Logic" in one of your HIPAAtizer forms, follow this link to our Instruction. See how it works
To learn how to set "Conditional Logic" in one of your HIPAAtizer forms, follow this link to our Instruction. See how it works