# Doc: https://www.hipaatizer.com/docs/submissions/adding-additional-information-and-columns-for-submissions

> LLM view for https://www.hipaatizer.com/docs/submissions/adding-additional-information-and-columns-for-submissions

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## How to Add Additional Columns and Sort by Submission Date in HIPAAtizer

# Submission Identifier

## Managing your HIPAAtizer Inbox and Submissions Dashboard: Adding Additional Information And/Or Columns and hints on Sorting and Searching for Submissions

In HIPAAtizer, you can see submissions in two locations.  The first is a centralized Inbox where all the submissions can be viewed.  The second is in the Submissions Dashboard for each individual form.

:::::info[Please Note:]
Changing settings on what information may or may not be displayed in the Inbox or the Submissions Dashboard can only be made by the account owner (the registered Covered Entity) and the Security Officers, not by team members with "Assistant" credentials.
:::::

## Inbox Page

On the Inbox page, you can manage submissions using the Submission Identifier. This feature enables you to retrieve, sort, and filter submissions in your Inbox. By default, it includes the form name and submission date and time.

### Accessing Submission Identifiers

Go to the My Forms page. Choose the form whose "Submission Identifiers" you want to change and click on the "Form Settings" icon. Go to the "Advanced Form Settings" tab -> Submission Identifier.

![My Forms dashboard with the Form Settings gear icon highlighted](https://www.hipaatizer.com/docs/assets/images/2024-06-20_11-00-59-4588c0fd90a4696c3f39f2a54fb75ab0.png)

![Form Settings panel with the Advanced Form Settings tab selected](https://www.hipaatizer.com/docs/assets/images/3-3-d151fc2468313240d616c3d1caceaea7.png)

![Advanced Form Settings showing the Submission Identifier section](https://www.hipaatizer.com/docs/assets/images/4-2-85c8984dd1c7ae7b6954bab973bd9029.png)

### Setting Up Submission Identifiers

- Input the information from the form you want to display, or (2) click on the "Add Form Fields or Variables" button to select form fields or variables similar to typical search queries, such as "last name", "date of birth", etc.

![Submission Identifier field with Add Form Fields or Variables button](https://www.hipaatizer.com/docs/assets/images/5-2-2-95678dc247464217a41729e1383d2730.png)

- If a form already has submissions, you can add or delete submission identifiers for the existing submissions by clicking on the "Apply to Existing Submissions" button. Please note: this feature is available only once every 24 hours.

![Submission Identifier settings with the Apply to Existing Submissions button](https://www.hipaatizer.com/docs/assets/images/6-2-2-27846dcb7d26293cc30b7f68a17ab50c.png)

- Click on the "Save" button in the bottom of the page to save your changes. Go to the Inbox page. See the updated submission identifier information in the "Submission Identifier" column.

![Save button at the bottom of the Advanced Form Settings page](https://www.hipaatizer.com/docs/assets/images/2024-02-22_10-54-23-88370ec48410e24649aac16a2fa7c2ae.png)

![Inbox page showing the updated Submission Identifier column with patient data](https://www.hipaatizer.com/docs/assets/images/2024-06-20_11-04-50-ecec234cc3ba94bccd094140ebc49f93.png)

![Inbox list with the Submission Identifier column displaying custom identifiers for each submission](https://www.hipaatizer.com/docs/assets/images/8-1-5b745d0a558ff0d507aaf06ab6b11d4b.png)