# Doc: https://www.hipaatizer.com/docs/locations/relocate-submissions

> LLM view for https://www.hipaatizer.com/docs/locations/relocate-submissions

This file contains all documentation content in a single document following the llmstxt.org standard.

## Relocating Existing Form Submissions to a Location


HIPAAtizer allows you to **move existing form submissions** to a specific **Location** without modifying the form itself.

This helps ensure:

- Proper **HIPAA-compliant access control**
- Clear separation between clinics, providers, or departments
- Accurate submission visibility for team members

---

## When Should You Relocate Submissions?

Common scenarios include:

- Locations were added *after* submissions were already collected
- Submissions were initially stored under **All Locations**
- A form was reassigned, but historical submissions need to follow
- Access to older submissions needs to be restricted for certain staff

Relocating submissions is a **non-destructive action**. Submission data, audit history, and timestamps remain unchanged -- only the assigned Location is updated.

---

## How to Move Existing Submissions to a Location

Relocation is performed from the **My Forms** section and applies only to the submissions you explicitly select.

### Step-by-Step

1. Open [My Forms](https://app.hipaatizer.com/my-forms) from the top navigation bar

2. Locate the form whose submissions you want to reorganize.

3. In the **Submissions** column, click the submission count (for example, **"12 (View Details)"**).

4. In the submissions list:
   - Select one or more submissions using the checkboxes
   - Open the **Bulk Actions** dropdown
   - Choose **Move to Location**
   - Click **Apply**

5. In the modal dialog:
   - Select the destination **Location**
   - Click **Move to Location** to confirm

The selected submissions will immediately be reassigned to the chosen Location.

![Relocating submissions to a location](https://www.hipaatizer.com/docs/assets/images/move_submissions_to_location_bulk-db5b8eeca2b73c2fdfef3c0f806e64b8.gif)
---

## What Happens After Relocation?

Once moved:

- Only users assigned to the destination Location will see the submissions
- Submissions are removed from other Locations' views
- Submission content, attachments, and audit logs remain unchanged

This action does **not**:

- Change the form's assigned Location
- Modify routing rules
- Notify patients or external users

---

## Important Notes

:::info Permissions
Only users with access to both the selected submissions and the destination Location can relocate submissions.
:::

:::caution Manual Relocation vs Routing
Manual relocation is intended for **historical cleanup**.
For future submissions, use **Location-Based Submission Routing** to automatically assign submissions as they are received.
:::

---

## Best Practices

- Assign forms to **All Locations** when using routing rules
- Use manual relocation only for existing or historical submissions
- Review team member Location access after moving submissions

Related documentation:

- [Location-Based Submission Routing](https://www.hipaatizer.com/docs/locations/relocate-submissions/location-based-submission-routing)
- [Assigning Team Members to Locations](https://www.hipaatizer.com/docs/locations/relocate-submissions/assign-team-members-to-locations)
- [Assigning Forms to Specific Locations](https://www.hipaatizer.com/docs/locations/relocate-submissions/change-form-location)