# Doc: https://www.hipaatizer.com/docs/locations/location-based-submission-routing

> LLM view for https://www.hipaatizer.com/docs/locations/location-based-submission-routing

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## Location-Based Submission Routing


HIPAAtizer allows forms and their submissions to be scoped to specific **Locations**, giving administrators the flexibility to control visibility and access across departments, clinics, or providers under the same account.

With **Location-Based Submission Routing**, you can automatically assign each form submission to the appropriate Location based on information entered by the user. This ensures only authorized team members -- those assigned to the relevant Location -- can access the submission.

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## Overview

- Each **form** in HIPAAtizer can be assigned to a Location.
- Each **form submission** can be routed to a specific Location using custom rules.
- Team members will only see **forms and submissions** associated with the Locations they are assigned to.
- Locations behave like **sub-accounts** for access control purposes.

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## Assigning a Form to a Location

When a form is assigned to a specific Location:

- The form will only be visible in the dashboard to users with access to that Location.
- Submissions will also be restricted to that Location's users unless routing logic overrides it.

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:::caution Recommendation: Assign Forms to All Locations

When using **Location-Based Submission Routing**, we recommend assigning the **form itself** to **All Locations**.

This ensures:

- All team members can see the form
- Submissions are only visible to users with access to the **submission's routed Location**

This approach maintains both flexibility and HIPAA-compliant access control.

![HIPAAtizer form settings showing a form being reassigned to All Locations](https://www.hipaatizer.com/docs/assets/images/move_to_all-393e929cb3631e6d6879cc3f724d6fd9.gif)

:::

## Enabling Location-Based Submission Routing

To activate submission-level routing:

1. Open the **Form Settings** for your form
2. Navigate to **Location-Based Submission Routing**
3. Check the box: **Enable Location-Based Submission Routing**

Once enabled, you will need to define:

### Default Location

This is the fallback Location where form submissions will be assigned if they do not meet any of your defined rules.

### Routing Rules

Routing Rules allow you to define logic to automatically route submissions. Each rule includes:

- **Target Location**: Where submissions will be routed
- **Logical Operator**: `AND` / `OR` (applies to conditions within a rule)
- **Conditions**: Based on user responses in specific form fields

Rules are evaluated **top to bottom**, and only the **first matching rule** will be applied. If none match, the submission will go to the **Default Location**.

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## Example

Let's say you want to route submissions based on department and state:

**Rule 1**
**Assign to Location:** `Texas MRI`
**Logic Operator:** `AND`
- Department is equal to `MRI`
- State is equal to `Texas`

**Rule 2**
**Assign to Location:** `Arizona MRI`
**Logic Operator:** `AND`
- Department is equal to `MRI`
- State is equal to `Arizona`

![HIPAAtizer Location-Based Submission Routing configuration showing routing rules for Texas MRI and Arizona MRI locations](https://www.hipaatizer.com/docs/assets/images/location-base-routing-example-2589499d3866b69ca407c8d9b8eaa370.png)

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## Summary

Location-Based Submission Routing enables fine-grained control over how submissions are handled, providing:

- Granular access based on user roles and Locations
- Automated routing logic to streamline workflows
- Greater alignment with organizational structures

To get started, navigate to the **Form Settings** and configure your routing rules under **Location-Based Submission Routing**.

Need help? [Contact Support](https://www.hipaatizer.com/contact-us/)