# Doc: https://www.hipaatizer.com/docs/form-builder/features/internal-use-only-fields

> LLM view for https://www.hipaatizer.com/docs/form-builder/features/internal-use-only-fields

This file contains all documentation content in a single document following the llmstxt.org standard.

## Internal Use Only - HIPAAtizer

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# Internal Use Only Fields

The **Internal Use Only** feature allows you to add fields to your forms that are hidden from patients or external users but remain available for your internal team to complete after a submission is received.

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## Creating Internal Use Only Fields

1. In the **Form Builder**, click the **Edit** button on the row you want to make internal.
2. In the **Settings** panel, check the option **Not Visible to External Clients**, then click **Submit**.
3. The row will now display with a **yellow border**, indicating that it is visible only to internal users.

![Row settings](https://www.hipaatizer.com/docs/assets/images/image1-1-8b3f070cf4599e2c53e07da57c8abc18.png)
![Yellow border highlight](https://www.hipaatizer.com/docs/assets/images/image3-1-cd2f4cece26bacd051993f3c8382f211.png)
![Form builder view](https://www.hipaatizer.com/docs/assets/images/image2-2-379485c80b489a136dfe4c9c4975e802.png)

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## Filling In Internal Fields After Submission

1. Go to the **My Forms** dashboard.
2. Locate the form submission and click **# (View Details)** in the **Submissions** column.
3. On the Submissions dashboard, click **Edit Submission**.
4. Enter the necessary data in the yellow-bordered fields (internal only).
5. Click **Save and Close** when finished.

![View details](https://www.hipaatizer.com/docs/assets/images/image5-1-b3e18d5fd38ff00a4d324bb964e078fc.png)
![Edit submission](https://www.hipaatizer.com/docs/assets/images/image4-1-52a83d4b9d94adf39783bb65a3ed916a.png)
![Internal fields highlighted](https://www.hipaatizer.com/docs/assets/images/image7-1-abd30db89d45b1b23f9a35f97b9210c8.png)

:::::info[Hint]
To make submissions easier to locate, go to the Submissions dashboard and use the **Additional Columns** option to display identifying fields (e.g., last name) that help you quickly find the right submission.
:::::

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## Adding Edit Links to Notification Emails

You can provide team members with direct access to edit internal fields by customizing your email notifications:

1. Open the form's **Form Settings**.
2. Go to the **Email Notifications** tab.
3. Enable the **Edit submission link** option.

This will add an **Edit Submission** link to notification emails. Clicking the link takes the recipient directly to the submission editor, where internal-only fields can be filled in.

![Email notification settings](https://www.hipaatizer.com/docs/assets/images/image8-1-e3d82178227e1524d7eeef66408f667a.png)
![Edit link option](https://www.hipaatizer.com/docs/assets/images/image11-272d414b130f6148e8a76969f0083c67.png)
![Submission link preview](https://www.hipaatizer.com/docs/assets/images/image9-de88eb92337a83c6336d2ec1348de097.webp)
![Resulting email template](https://www.hipaatizer.com/docs/assets/images/image10-1-b0344b26048347a5840d23b06b4cd61a.png)

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## Adjusting Access Permissions

By default, all team roles can view and edit Internal Use Only fields. To restrict access:

1. Go to **My Profile → Profile Settings**.
2. Select the **Permissions Settings** tab.
3. Deselect **Edit Customer Data in Form Submissions** for the roles you want to restrict.

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Still have questions? [Contact us](https://www.hipaatizer.com/contact-us/).